Office supplies are essential for smooth and efficient functioning of any office. The requirements may differ from one office to another, but every office needs a few things on a regular basis. The requirements of a dental office will differ from a charted accountant’s office, but there are things that you will find in both the offices. Some offices may have similar requirements. Furniture is one such essential and integral part of an office. Furniture often defines your office. Furniture should be suitable to the organization. Furniture should be designed in such a way that it should make best use of the space. Furniture should be comfortable for the employees.
Stationery is an integral part of any workplace. You cannot do away with pen and paper even if your office is fully automated and computerized. You will need paper to print offer letters, appointment letters, pay-slips and invoices. There will be times when you will require the hard copy of information stored in your computer. There could be some information that had to be distributed to all the employees in the form of handouts. You will need the paper to take the printouts. You will also need the paper if you are interviewing someone. You will need paper for at least the first few rounds even if you conduct most of the tests on a computer. You should always have enough supply of paper because you may need them anytime.
Similarly, an office can never do away with a pen. You will need a pen to quickly note down some important information. You will also need a pen to sign important documents and agreements. You will also need notepads for your employees. Employees can use notepads to make note of important points. Other frequently used office supplies include folders, stapler and hole punchers. Staplers will be needed when you have a set of paper sheets as a document and you need to join them. A puncher will be needed if you have to store a set of papers in a binder. You should also have tape at your disposal as you may need to stick various things. Some other items you may require are markers, erasers, binders, envelop and scissors.
Computer is needed at almost every workplace. Printers and scanners are also essential ingredient of office supplies. You should have an overhead projector if you have to conduct a meeting and give presentations. You may need multiple computers and printers. You will need computers with different capacity depending on your usage. You will need to make sure that all the peripheral parts are in full supply. You will also need toner cartridges or ink cartridges for your printer. Internet connection is essential as you need to check E-mail all the time. You may be required to visit a few websites on a regular basis. You will also need internet to access and download required information. You will require different software programs in your computers besides the common programs like MS-Office and Outlook.
Office supplies will also include items required for housekeeping and cleaning. You need to clean the premises everyday and hence you will require various ingredients required for cleaning and housekeeping. You should try to maintain a list of office supplies needed, so that you do not fall short of something when it is required.